Mac Address Book


So you have purchased a new Mac? Awesome! In my personal experience, window users face a lot of challenges in understanding “The Mac Ways“. But do not worry my friend.

This series of blogs is what you have been waiting for. In the coming weeks, I’ll post the most sought after Mac queries for the new Mac Users. This is the second post in the series. If you want to checkout the first one – The Mac Ways, Click here to read it.

Like a windows computer Mac also has a Address Book. I know, I know, who uses an Address Book on a computer. But I assure you, Once you start using it, you’ll never going to NOT use it! In fact the Mac Address Book is loaded with features. Come, let’s explore these.

One awesome feature of the MAB is that it works in tandem with other applications on your Mac. For e.g., while composing an email, the MAB will suggest you names while typing in the recipient’s email in the To/CC/BCC fields.

Cool! Isn’t it?

Now the question is how do I find where the Address Book is? Well there are multiple ways to it. But I’m going to tell you the one trick that is going to help you finding not just the MAB but literally any application on your system. Are you ready?

Keep the Command button down and press Spacebar once. This will open One of coolest feature of the Mac – Spotlight. Type in Address Book and press enter. It’ll launch your MAB.

Let’s take a look at the MAB

The MAB is divided in to 3 columns – Groups, Names, & Individual Details.

Groups

The left-most column is a placeholder to display all the groups you can create in your MAB. The very first group is “All”. Self-explanatory, Clicking on it will show all the contacts present on your MAC in the second column, i.e., Names.

How to Create a Group?

Press Command button along with the SHIFT button and press N. Boom! A new group is created in the first column, i.e., Groups. Provide a name to this group. That’s it. We have our brand new group.

How to add contacts to the Group?

There are multiple ways, I’ll show you the 2 basic ones. If you want to add an existing contact to this new group, click on the group -ALL.

All the contacts will be shown in the 2nd column, i.e., Names. Drag the desired names to this new group and you are done!

Adding a New Contact to a group, select the group in the Column Groups. Notice there is another plus sign at the bottom of the Details columns. Click that and add the contact details . This contact will be added to the selected Group.

Added a contact to the wrong Group?

No worries. simply select the group. Select the contact that doesn’t belong and just Delete.

Don’t worry, the contact will only be removed from the Group. It’ll still be available under the Group – All.

Your Mac can create Smart Groups

The MAB has the capability of creating smart groups for you. Let me explain this with the help of an example.

I have friends, colleagues, acquaintances with same names, I know the population plight! Anyways. so, I have a Brad who I worked with while I was in CEB and I have a Brad who I worked with while I was in IBM, and I surely don’t want to send emails to the wrong Brad.

I created a Smart Group for CEB, which only had people from CEB & I created another smart group for IBM. While creating the Smart groups we can specify who needs to be added to a group, like, name, city, email domains, etc.

How to create a Smart Group?

In the top menu bar, Click on File, on the drop down menu, you’ll see the the option – “New Smart Group“. Click it. Give a name to this group and provide the criteria that you want to implement on this group, and that’s it. Your new Smart Group is ready.

Remember, only contacts that will match the visibility criteria specified by you while creating the group will be shown in this group.

Let’s checkout the second Column – Names

I somehow feel, by this time you are already an Address Book Ninja and you don’t need me to tell you about this. But, in order to complete the article, I’ll still do it 🙂

As the name suggests, this column displays the names of all the contacts in your MAB.

The third Column – Individual Details

Pretty self explanatory, this section shows the details of the individual selected in the Names column.

I have a long list of contacts, I need a Search feature

Absolutely, Center Column – Names, up-top. Use the search bar to locate the contact. This is a dynamic search bar, which means the search results will change after every key press. You don’t need to type in the entire name and then press enter.

Oops I entered incorrect phone number

No worries, simply select the contact from the list and in the details section you’ll find an Edit button at the bottom. Hit it! Make your edits. To save the updated information click on Done button.

All right! This is it. Please do like and leave a comment. In case you have a specific request you can leave a comment in the comment box or drop us a message.


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